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Introduction
Document editing provides business users with the necessary tools to manage, analyze, and enhance their documents efficiently. There are two modes available: Edit Mode and Advanced Edit Mode. Each mode is tailored to different user needsis also an Advanced mode, ensuring a comprehensive thorough and structured approach to document management.
Hints
Hints in Orthogramic provide users with real-time, actionable guidance during document editing. Tailored to their role and the document’s alignment with key Business Architecture domains, hints help users improve relevance, quality, and quantity. By addressing these hints, users can ensure their documents are strategically aligned with organizational goals.
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Editing
This mode focuses on document scoring based on the Organisation Organization Unit goal for each business architecture domain.
Advanced
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Editing
Advanced Edit Mode editing offers a more robust set of tools for detailed analysis and prioritization of documents. This mode is designed for users who need to perform comprehensive fullsome evaluations and ensure alignment with strategic goals and industry standards. Key features include:
Content Analysis: Evaluate documents across multiple domains such as Strategy, Policy, Capability, and more. Each domain is assessed based on relevance, quality, and quantity, ensuring a thorough review.
Content Weighting: Prioritize documents by establishing criteria for importance, rating documents against these criteria, and calculating weighted and normalized scores. This helps in identifying the most critical documents that support organizational objectives.
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By using Edit Mode for quick updates and Advanced Edit Mode for detailed analysis, users can maintain high standards of document quality and relevance, contributing to the overall success and efficiency of the organization.
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While editing documents in Orthogramic, users will be guided by summary hints and expanded hints based on their User Type and the document's alignment with Business Architecture domains (e.g., Strategy, Policy, Stakeholders). These hints are generated to assist users in improving their documents' relevance, quality, and quantity in relation to the organization's strategic goals.
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Summary Hints
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Orthogramic will generate up to three short, actionable hints during the document editing process. These hints are tailored to the user's role and will focus on improving specific areas of the document to align with Business Architecture domains.
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"This document’s alignment with the Strategy domain is low. Consider how it supports the organization’s strategic goals."
Expanded Hints
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For each summary hint, Orthogramic provides a more detailed explanation to guide users through the improvement process. These expanded hints are written in business-friendly language and will include descriptions of the relevant Business Architecture domains (e.g., Strategy, Stakeholders) and how improving alignment will benefit the organization's objectives.
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As users edit their documents, Orthogramic monitors changes in relevance, quality, and quantity criteria. When a hint has been sufficiently addressed, it is removed from display, and new hints may be generated based on any remaining gaps.
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Editing
Document Scoring
Overview
Document scoring provides a detailed assessment of a document’s business architecture content. This assessment helps in understanding the alignment, value, capability etc. of each document in relation to the organization's goals and objectives.
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Please note: The Advanced toggle is off.
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Document Scoring domains
Each Business Architecture domain is rated and issues are identified to provide a comprehensive thorough overview of the document's strengths and weaknesses.
Strategy
Policy
Capability
Value
OrganisationOrganization
Stakeholders
Initiatives
Product
Information
Performance
Rating Criteria
The following criteria are used for scoring:
Relevance
Quality
Quantity
An aggregated score based on the criteria is prepared for each business architecture domain.
Comparison with
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Organization unit goal
This aggregated score for each business architecture domain is compared to the Organisation Organization unit goal for that business architecture domain.
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Learn in more detail: See Document weighting and criteria analysis
Advanced
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editing
Content Analysis
In advanced edit mode, content analysis evaluates business architecture data within each document domain through a structured rating process. This process ensures a thorough assessment of relevance, quality, and quantity.
Please note: The Advanced toggle is on.
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Domains and Criteria:
Each of the ten Business Architecture domains are rated on relevance, quality and quantity.
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Content weighting determines the importance of business documents within the organization, following a structured and comprehensive thorough approach to document prioritization.
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Establish Criteria for Importance
Alignment with Organisational Organizational Goals: Evaluate support for core objectives.
Impact on Decision Making: Assess influence on key business decisions.
Scope of Influence: Determine impact on the entire organization or specific departments.
Compliance & Regulatory Requirements: Identify documents required for legal or regulatory adherence.
Stakeholder Interest: Gauge importance to key stakeholders (investors, management, employees).
Rate Each Document Against the Criteria
Use a predefined scale (1-5) for automatic weighting.
For manual validation, involve stakeholders in scoring through surveys or workshops.
Example Scale:
1: Very Low
2: Low
3: Medium
4: High
5: Very High
Assign Weights to Each Criterion
Based on relative importance to the organization’s strategy.
Example Weights:
Alignment with Organisational Organizational Goals: 30%
Impact on Decision Making: 25%
Scope of Influence: 20%
Compliance and Regulatory Requirements: 15%
Stakeholder Interest: 10%
Calculate Weighted Scores
Multiply scores by weights for each document and sum them to get a total weighted score.
Calculation Example:
Weighted Score = (Score for Alignment * Weight) + (Score for Impact * Weight) + ...
Normalize the Scores
Compare importance across documents by normalizing scores.
Normalization Example:
Normalised Score = Document Score / Highest Score
Rank the Documents
Rank based on normalised scores to determine relative importance.
Guides resource allocation, attention, and efforts among strategic documents.
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Learn more about Content weighting: See Document weighting and criteria analysis