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Effective version management ensures you have access to the most relevant and up-to-date information. This applies to both document management and Business Architecture domain representations. Orthogramic automatically tracks and manages different versions of documents and domain representations, providing clarity and control over the information lifecycle. Users can rely on Orthogramic to handle versioning automatically while retaining the flexibility to manually adjust and revert to previous versions as needed.
These sections, explore the mechanisms of version management for documents and Business Architecture domain representations in Orthogramic. We will outline how each document uploaded with variations is managed to ensure the most recent version is used, and how daily updates to domain representations are tracked and utilized.
In Orthogramic, managing multiple versions of documents with the same name is handled seamlessly to ensure that the most relevant and up-to-date information is always available. Each document uploaded to the system, even if it shares the same name with existing documents, is treated as a new version. This approach maintains a comprehensive version history, enabling users to track changes and access the most recent version as needed.
Figure 1: The version history feature in Orthogramic showing the list of document versions along with the timestamps and user details who made the changes.
Version Control Mechanism:
Automatic Versioning: Every time a document with the same name is uploaded, Orthogramic automatically creates a new version. The system parses the document and updates the state according to the latest content, keywords, and metadata.
Most Recent Version Usage: By default, Orthogramic uses the most recent version of a document. This ensures that users are always working with the latest information unless specified otherwise.
Manual Reversion: Users have the flexibility to manually revert to a previous version if needed.
Implementation Steps:
Upload Document: When a new version of a document is uploaded, Orthogramic identifies it as an update based on the document name.
Automatic Parsing and Versioning: The system parses the new document and assigns it a new version number.
Default to Most Recent Version: The system automatically sets the most recent version as the active version for use.
Manual Version Control: Users can access the version history and manually revert to a previous version if required.
Figure 2: The "Create a version" dialog in Orthogramic, where users can specify the title and description for the new version.
Accurate Tracking: Maintains a comprehensive version history for accurate tracking of changes over time.
Efficiency: Ensures users always have access to the most up-to-date information, streamlining workflows.
Flexibility: Allows users to revert to previous versions when necessary, providing flexibility in document management.
Figure 3: The version history filter options in Orthogramic, allowing users to view all versions, only their versions, and to show autosave versions.
Orthogramic also manages versions for Business Architecture domain representations to ensure that the most recent updates are always utilized. Any changes made to a domain representation create a new version for that day, and the system uses the final update made each day as the current version. This approach helps maintain the integrity and relevance of business architecture data.
Figure 4: The "Show version history" option in the Orthogramic interface, enabling users to view the version history of a domain representation.
Version Control Mechanism:
Daily Versioning: Each day when changes are made to a Business Architecture domain representation, Orthogramic creates a new version. The final update of the day is set as the most recent version.
Most Recent Update Usage: By default, Orthogramic uses the most recent daily update of a domain representation, ensuring that users are working with the latest configuration.
Manual Reversion: Similar to document management, users can manually revert to previous versions of domain representations if needed, accessing historical configurations through the user interface.
Implementation Steps:
Define Domain Representation: Users define or update a Business Architecture domain representation.
Automatic Daily Versioning: Orthogramic creates a new version each day changes are made, with the final update of the day becoming the current version.
Default to Most Recent Update: The system uses the most recent daily update as the active version.
Manual Version Control: Users can review the version history and revert to previous versions if required.
Figure 5: The context menu in the version history list, providing options to name a version, restore a version, or copy a link to a version.
Accurate Tracking: Ensures accurate tracking of changes to Business Architecture domain representations over time.
Up-to-Date Information: Guarantees that users are working with the most current configuration, enhancing decision-making and strategic planning.
Flexibility: Allows users to revert to previous versions, providing control over domain representation management.
By integrating version management, Orthogramic enhances the organization and management of documents and Business Architecture domain representations, supporting efficient and effective program management.